How to use the batch date with cheque batches

TABLE OF CONTENTS

• Introduction
• How to use the Batch date with cheque batches

Introduction

When posting batches of cheques, the batch date defines the ledger date used. There are different types of batches, and the date could define the posting to the bill payer ledger or the bank, which could be different.

How to use the Batch date with cheque batches

From within the Fees>Collections>Post Receipts and Refunds screen:

1. For the Batch Now option, Engage uses the Batch Date for the parent billing account and the bank posting.
2. For the Batch Later option, Engage only uses the Batch Date for the parent billing account. The account shows the receipt as at the Batch Date even though you bank it later.

From within the Fees>Collections>Post Batch Cheques screen:

1. You normally merge the cheques from individual batches into one batch that you post to the bank.
2. In the Batch Details pane, update the Batch Date to reflect the banking date before you post them.
3. The Batch Date is not visible in the bill payer ledger accounts and only shows on the banking transaction.