Issue an itemised Receipt

TABLE OF CONTENTS

• Introduction
• Issue an itemised Receipt

Introduction

You can issue an itemised receipt in Engage Fees, but only if you have enabled Specific Charge Allocation. When you allocate receipts against an invoice you do it a charge item level, which will show on the receipt.

Issue an itemised Receipt

1. Go to Fees>Setup>Fees Policies and select Enabled from the dropdown against the Specific Charge Allocation line. Select Save at the top of the screen to update your settings.
2. In the Fees>Collections>Post Receipts and Refunds there will be a new button at the top of the Allocation Details pane called Items.
3. When you allocate a receipt, you enter the details as per normal, but unless the receipt exactly matches the total invoice, you must indicate which element of the invoice is paid.
4. Select the Item button and either allocate the charges manually or use the Auto Allocate button to allocate from the first item and work down the screen.
5. Complete and post the receipt in the normal way.
6. When you produce the receipt, it will show the details of the allocated charges (and value of any unallocated amounts), by pupil.

Note: If your receipt template has been modified and does not show charges paid, raise a case in Engage Help.

If you use the Import Bank Receipts function the system will automatically allocate receipts to invoices per your setting in the Fees>Setup>Account Structure screen.

For more information on posting receipts with Specific Charge Allocation enabled, see the Engage Fees Collections guide Post Receipts and Refunds section. For more information on setting up Specific Charge Allocation and your Allocation preferences, see the Engage Fees Setup guide.