Nominal Codes within Fees

TABLE OF CONTENTS

• Introduction
• Nominal Codes within Fees

Introduction

Engage needs to be set up with the Nominal Codes (General Ledger Codes) from your accounting software. The system uses them for posting transactions and for reporting.

Nominal Codes within Fees

If you link directly to Engage Accounts, DF Accounts or Sage Line 50, these Nominal Codes are used to post Fee transactions directly into your accounting software. It is important that you maintain your nominal codes to ensure that you are posting to the correct account. The system uses the Nominal Codes for posting in the following screens:

• Fees > Setup > Bank Accounts 
• Fees > Setup > Accounts Structure 
• Fees > Setup > Interest Calculation Profiles 
• Fees > Setup > Charge and Discount Structure 
• Fees > Invoices > Manual Ledger  
• Fees > Invoices > Manual Invoice and Credit note 
• Fees > Collection > Quick Receipt 

You can change the name of existing Nominal Codes, but you cannot change the code or delete a nominal code that you are using or has had transactions posted against it. The Nominal Codes are shown in posting confirmation reports and can also be used when you analyse your postings in the Fees > Sales Analysis screens. You can import Nominal Codes as a CSV file in Fees > Setup > Import Nominal Codes or you can add them manually in Fees > Setup > Nominal Codes as follows:

1. Go to Fees > Setup > Nominal Codes.
2. Select the Add New button and enter the Nominal Code and Description. Then select Save.

Note: If your Engage Fees is linked to an External Accounting package, ensure that the new code exists in the Accounts package to prevent posting errors. For more information on adding Nominal Codes, please see Engage Fees Setup.