Use the Auto Balance to All Invoices/Credit Notes option when you enter receipts

TABLE OF CONTENTS

• Introduction
• Use the Auto Balance to All Invoices/Credit Notes option when you enter receipts

Introduction

You can use the Auto Balance to All Invoices/Credit Notes button in the Post Receipts and Refunds screen when a bill payer pays their whole outstanding balance in one payment.

Use the Auto Balance to All Invoices/Credit Notes option when you enter receipts

1. Go to Fees>Collections>Post Receipts and Refunds and select the account making the payment.
2. Select the Receipt option and enter the Ledger Description, Transaction Reference, and Receipt Date as normal.

3. Select the Auto Balance to All Invoices/Credit Notes button In the Receipts Entry pane next to the Receipt Amount field.

   
4. All outstanding values will update to show as allocated and the total amount will appear in the Receipt Amount field. This should match with the total payment from the bill payer.
5. Save the receipt and post in the normal way.

Note: When you pay invoices in this way, there is no need to use the Item button if Specific Charge Allocation is enabled, as all charges on the invoices are paid.

For more information on working with the Post Receipts and Refunds screen, please see the Engage Fees Collections guide.