Cancel a posted BACS payment before submission to the bank

TABLE OF CONTENTS

• Introduction
• Un-match a Purchase invoice

Introduction

If you need to cancel a BACS payment that you have already posted but before submitting the file to the bank you can do this from the Supplier Statement view screen.

Un-match a Purchase invoice

1. Go to Purchases>View Supplier Ledger and select the relevant supplier.
2. In the Open Item screen select the Statement Option.
3. Highlight the payment to be cancelled and select the Match Details.
4. Select the payment line in the Report screen and select the Cancel Transaction.

5. Select OK to confirm the cancellation.

   
6. The reversal will post as at the system date (normally today unless you have changed this in Setup>Change Processing Date) and not the original date of the transaction.
7. The system will confirm the reversal.
8. The invoice(s) paid will now be available to pay again or match with a different payment in Purchases>Purchase Payments>Cash Matching.
9. If the BACS payment was for a single supplier, you can delete the submission file. There is no need to submit it.
10. If the BACS payment was for multiple suppliers, you will need to edit the submission file manually to remove the cancelled payment line.
11. You should delete the remittance advice in Setup>Print>Print Queue for the supplier as it is no longer valid.