Use the Direct Debit multiplier function to invoice termly but collect DDs across the year

TABLE OF CONTENTS

• Introduction 
• Use the Direct Debit Multiplier function to invoice termly but collect DDs across the year 

Introduction 

Engage Fees allows you to set up a Direct Debit collection profile that can take the first terms fee invoice and multiply it by the number of terms in the year, then divide the total to create a Direct debit for 10 or 12 instalments.

Use the Direct Debit Multiplier function to invoice termly but collect DDs across the year 

1. Go to Fees>Setup>Payment Profiles.
2. Create a new Direct Debit type payment profile.

3. Set the Termly to 3 (or 4) for the multiplier and the correct number of collections.

   
4. Set the DD Remittance text to show the first collection and subsequent remaining collection amounts for all collections.

For the first invoice

1. In Fees>Invoicing>Raise invoices select only bill payers with the payment profile.
2. Select the correct payment month against the profile in the Direct Debit Schedule section.
3. Product the invoices in the normal way.
4. All instalments for the year will now appear in Fees>Collections>Edit DD Schedule ready for submission.

For subsequent invoices

1. In Fees>Invoicing>Raise invoices select only bill payers with the payment profile.
2. DO NOT select a payment month against the profile in the Direct Debit Schedule section.
3. When you produce the invoices in the normal way, there will be a confirmation message. Select Yes so Engage does not produce the invoices and calculate any additional DD instalments.

Note: If your termly invoices vary, please refer to Use the Direct Debit multiplier function with varying termly invoices.

For more information on working with Direct Debits please see the Engage Fees Direct Debits guide.